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Using Word Document Templates for increased efficiency
Chances are, in your day-to-day professional life you frequently create Microsoft Word documents which require a lots of specialized formatting. And, documentation is very important for organizations of all types and sizes. As a manager you may not need to use MS Word extensively but your team surely needs it.
Experience says it is mostly the content in the form of text which changes in your documents. Style and layout with your desired visual identity more of less remains same. As such, you can save yourself a considerable amount of time if you start using Word doc templates as the basis of all your documents. By using Microsoft Word templates you can safely concentrate on the content of your document with very little to worry about formatting.
Simply put, a Word doc template is a style guide for your documents. A Word template contains easy formatting with styles, headers, footers, boilerplate text, and macros etc.
Before starting to use your Word template, it is a very good idea to plan and outline what you want to include in your template for increased efficiency. You can always go back and edit your template to suit your present requirement. MS Word templates are complete packages – ready to be edited and used. Although Professional Word templates relieve you from the hassle and headache of coming up with proper design for your documentation needs, here are a few tips on what to include which can save you considerable amount of time in documentation :
• Inserting date field
If you're using a Word template for letters, insert a date field. This will update automatically each time you open the template.
• Address and contact information
This is very crucial for your corporate identity. Include address and contact information for templates selected for letters.
• Headers and footers
Use fields or Auto text for information such as page numbers, document title, etc. Every time you start with a new document you just need to edit this information and get started.
• Macros
It is very much possible that you use macros with your Word documents to automate documentation process. Include such macros with your template.
Once you have a proper Word document template outline what you want to include in the template and create a blank document containing all the decided elements in the outline. Having done this, you are ready for easy and highly professional business documentation.
